Warning: I’m Organized And My Pants Fit

Guess what I did last night?

I organized my files.

And here’s the big news: I enjoyed it.

And while it’s true that I gain a certain amount of pleasure in transforming a physical environment from near-chaos to a kickass productive workspace, that’s not what had me tackling my file system last night.

I want the results it brings.  I want to find things quickly & easily, with no distractions from unrelated paperwork lurking around.  Where are the tickets I need for tomorrow?  Right here.  And the tax forms for next week’s meeting? In there.  Ahhhh. 

Kind of like exercising.  Do I like stopping my busy day to drive to the gym and run on a boring treadmill when it’s 100 degrees outside?  Not so much. Do I like fitting into my pants?  Yes. Very much, thank you. 

But here’s the key takeaway to my confession listed above (the one about organizing, not the one about how I like fitting into my pants): 

My files needed the attention. 

See, even with my daily rituals built around keeping a great working environment, things can still get a little out of control and require a bit of an overhaul. 

Typically, I tackle my files twice a year, ideally in the fall and spring.  In such a session – which doesn’t even have to be lengthy - I’ll eliminate old paperwork, revise the file system based on how my business has evolved over the past six months, and maybe even pretty it up a little.  (Yes, you can make fun of me, because I do have a bit of the ‘organizing dork’ in me.  Which I guess makes sense since I’ve made a career out of helping others get organized).

So I decided to switch over to Avery top view file labels, which are just fun and colorful, and they spice up our oh-so-boring file drawers (Caution: dork alert).

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Here’s what works for me*:  The top file drawer is dedicated to personal files, and the bottom for business.  The files are alphabetized, with the tabs running in a straight line, one right behind the other. (This is easier on the eye, and also makes maintenance a snap).

* By this I literally mean “here’s what works for me,” which is not the same as saying “this is what will work for you“. My office situation is different than yours, my business is different than yours, my brain is different than yours…on and on and on.  In order for a system to work for you, it needs to suit you and your particular situation, not mine.  End disclaimer!

Admittedly, reorganizing a file system is often not considered top priority in the midst of a growing, thriving business.  But I find that all too often we just accept the state of our disorganized files even though they are causing wasted time and effort, and create loads of frustration.

So if the thought of organizing your files is even less appealing than sweating it up at the gym, focus on the results you’re seeking – that should provide a bit of motivation.  Just imagine: you will soon be able to find your notes for tomorrow’s meeting and fit in your pants!